Extending your maid’s Work Permit is necessary if you want to continue employing her. The extension or renewal process is regulated by the Ministry of Manpower (MOM). There are documents required for Work Permit extension. Preparing these documents in advance ensures the process will go smoothly.
MOM will send a renewal notice about 8 weeks before your maid’s Work Permit expires. After you receive the notice, you can renew her Work Permit. Below are the documents employers need to prepare.
Documents Required for Work Permit Extension
1. Work Permit Renewal Notice
Firstly, you need to carefully review the renewal letter. This document is very important because it contains renewal instructions, medical examination requirements, expiry dates, and online renewal guidance. If you didn’t receive it, you can print a copy from MOM’s website.
2. Passport of the Maid
You will need a scanned copy of the personal particulars page of your maid’s passport. This includes the passport biodata page, any amendment pages, and updated passport details if the passport was recently renewed.
3. Current Work Permit Card
One of the documents required for Work Permit extension is your maid’s existing Work Permit card. You should verify that all information on the card matches the maid’s passport and employment records. The card may also be required when updating employment details or collecting the renewed permit.
After the renewal process is complete, you will need to print and check the Temporary Work Permit. It will tell you what to do next. If it states to continue using the existing card, the card must be kept by your maid. If it states to get a new card, the existing card must be cut in half and discarded.
4. Medical Examination Form
Some maids may need to undergo a medical examination before the Work Permit can be renewed. MOM will indicate this requirement in the renewal letter. If required, the employer must:
- Send the maid for the medical check-up
- Obtain the doctor’s signed medical form
- Upload the form during the renewal process
5. Security Bond
For non-Malaysian maids, employers are required to maintain a security bond before renewing the Work Permit. The standard bond amount is S$5,000. You must purchase a new security bond through a bank or insurance company and ensure the bond details are sent to MOM before renewal.
6. Medical Insurance
Another one of the documents required for Work Permit extension is medical insurance. Employers must provide valid medical insurance coverage for their maid throughout her employment. Before renewing the Work Permit, the insurance policy must be renewed or extended.
7. Personal Accident Insurance
Employers are also required to provide personal accident insurance for their maid. You must extend the existing policy or buy a new one.
8. Card Delivery Details
If MOM issues a new Work Permit card after renewal, you must provide delivery details, including residential or office address, contact information, and names and identification details of authorized recipients.
FAQs Documents Required for Work Permit Extension
When should I renew the permit?
MOM usually sends a renewal notice about 8 weeks before the permit expires. You should start preparing documents immediately after receiving the notice.
What if the permit expires before renewal?
The maid will no longer be allowed to work legally in Singapore. The employer will also face penalties or administrative complications.
Do I need to use an employment agency for renewal?
No. Employers can complete the renewal directly through MOM’s FDW eService. That said, many employers choose to use an agency because it is convenient.
Can MOM reject a Work Permit renewal?
Yes. Renewal may be rejected if eligibility conditions are not met. For example, unpaid levies, incomplete medical exams, non-compliance with Work Permit rules, etc.
How long does the renewal process take?
Renewal applications are approved immediately once all required documents are submitted correctly.
Conclusion
Renewing a maid’s Work Permit requires careful preparation and timely submission of documents. By preparing documents required for Work Permit extension in advance, you can complete the process smoothly and continue your employment arrangement without unnecessary complications.
Need assistance? We are here for you. At Status Maids, we make the process much simpler. Let us handle all the paperwork, and rest assured, the process will be taken care of professionally.
We are a reliable International Plaza maid agency with over two decades of experience. Our services include Work Permit and passport renewal, direct hiring, maid transfer, purchase of maid insurance, arrangement of medical checkup, and more. For enquiries, please contact us at Status Maids.